Online
Rita
Executive assistant
For owner-managers and small clinics
- Email triage
- Scheduling
- Daily briefing
- Call notes
- Reminders
Sorts the overnight inbox and has three replies drafted before you sit down.
AI Employee
Meet Your AI Employee
A named AI agent that knows your business and is connected to the tools your team already uses. It runs on a dedicated machine at your office, on your own AI subscription.
Your seat, your machine. We handle the setup, the integrations and the upkeep.
How it works
What actually happens when you ask
A request leaves a device, the machine uses the tools it needs, and the answer comes back.
Office desktop
“Pull last week's orders and email the clients who haven't paid.”
AI Employee
Database
Email
AI Employee
Done — every unpaid order has a reminder in the client's inbox.- 01
We map your business
We learn your processes, your tools and the work you want off your team's plate.
- 02
We build the brain
We install the machine and configure the agent's memory, skills and access.
- 03
You log into the dashboard
A dashboard on your office network. Type what you need; it gets to work.
- 04
It works, learns and reports
It does the work, remembers what it learns, and we keep tuning it.
Why it's worth it
Your business is already paying for this work
Not in software licences — in hours, in follow-ups that slip, and in answers only one person knows.
Someone on your payroll spends their morning sorting email and copying data between systems.
That work is done before they arrive, and they check it instead of doing it.
Quotes and follow-ups go out late, or not at all, because everyone is busy.
Nothing sits waiting. Every quote gets chased and every message gets an answer.
The answer to a client question lives in one person's head, and they're on holiday.
Anyone on the team asks and gets the same answer, from your own documents.
Growing means hiring, and hiring means months of training before anyone is useful.
You take on more work without another salary, and it already knows how the business runs.
Already using an AI assistant?
Same model. The difference is everything we build around it.
- Starts from zero in every conversation
- Remembers your clients, processes and preferences
- Can't reach your files, inbox or spreadsheets
- Works directly in the tools you already use
- Generic answers, no idea how your company runs
- Set up around your business, and named like a colleague
Meet the employee
Build your own expert
Give it a name, a role and the skills your business actually needs. Three examples of how teams set one up.
Online
Bruno
Document analyst
For law firms and accountants
- Contract review
- Summaries
- Archive search
- Clause checks
- Deadline tracking
Reads a 40-page contract and comes back with the three clauses you should look at.
Online
Sofia
Operations
For service businesses and small teams
- Spreadsheets
- Follow-ups
- Reporting
- Quotes
- Bookings
Chases the quotes nobody answered and keeps the sheet up to date as it goes.
Security & control
Security and control, end to end
What runs where, who has access, and who stays in charge of it.
- Hardware in your building
- A mini PC we install at your premises, serving your team - not a shared server somewhere else.
- Your subscription, your account, your control
- The AI account is in your name and under your control. You can revoke its access at any time.
- Dashboard on your own network
- The dashboard runs on your office network. It is not published to the open internet.
- Your files stay on your machine
- Its memory, configuration and working files live on the machine at your office.
- RP Shift never trains on your data
- We store nothing, build no model and keep no copy.
- Kept patched and up to date
- We handle updates and fixes. Remote access is optional and yours to switch off.
Use cases
What businesses put it to work on
Most teams start with one job and add skills from there.
Executive Assistant
Inbox, calendar and daily admin, sorted and drafted for your approval.
Knowledge Assistant
Procedures, past decisions and client history, answered from your own documents.
Document & Contract Review
Long contracts and reports read, summarised and flagged where it matters.
Customer Support Triage
Incoming messages sorted and drafted, so people only handle what needs them.
Research Analyst
Market, supplier and competitor research pulled into one usable brief.
Ops & Scheduling
Quotes, follow-ups and bookings kept moving, with your calendars up to date.
Integrations
It works with the tools you already have
We connect the agent to your real systems during setup.
AI Employee
on the machine at your office
Email
Gmail and Microsoft 365 - read, sort and draft.
Excel & Google Sheets
The spreadsheets your business already runs on.
Cloud drives
Google Drive, OneDrive and SharePoint.
Local network folders
The shared drives on your office network.
Document archives
Contracts, invoices and scanned paperwork.
Calendar
Google Calendar and Outlook.
Also connectable
- SQL databases (MySQL, PostgreSQL, SQLite)
- REST APIs and webhooks
- Slack and Microsoft Teams
- Notion
- Trello and Asana
- HubSpot and Pipedrive
- Shopify and WooCommerce
- Stripe
- GitHub
- FTP / SFTP
- Invoicing and ERP platforms with an API
With API access, depending on your plan.
Don't see yours? We integrate custom tools too.
Talk to us about itPricing
Get a custom quote
Tell us what you need and we'll put a number on it.
FAQ
Frequently asked questions
What can it actually connect to?
Most often: email (Gmail or Microsoft 365), Excel and Google Sheets, Google Drive, OneDrive and SharePoint, local network folders, PDF archives and calendars. Anything else with an API - SQL databases, Slack or Teams, Notion, HubSpot, Stripe, Shopify, GitHub, invoicing and ERP platforms - we can usually connect too. If your tool is unusual, tell us and we'll check it first.
Who can see my data?
Its memory, configuration and the files it works with stay on the machine at your office. RP Shift stores nothing and never trains on your data. The AI itself runs under your own account, so that side stays on the subscription you control.
How long does setup take?
Usually one to two weeks, depending on how many tools we connect. Custom integrations take longer, and we tell you before we start. Tuning continues after go-live.
Can we add more AI employees later?
Yes. Each person who uses it needs access through your AI subscription, subject to your provider's plan. Adding another named agent, for another person or another role, is the normal next step.
What happens if I cancel my AI subscription?
The agent stops working - it runs on your subscription. Its memory, your files and the configuration stay on the machine, and it picks up again as soon as the subscription is active.
Do you keep remote access to the machine?
Only if you want it. It lets us update and fix things without a visit - switch it off and we come to you instead.
How is this different from ChatGPT Enterprise or Microsoft Copilot?
Those are subscriptions to a general assistant. This is a configured system: a machine at your office, memory of your business, skills set up for your work and integrations with the exact tools you use - built and maintained by us on an AI account you own.
What happens to the hardware when the contract ends?
It comes back to us. The machine is rented as part of the service rather than sold, so you never buy hardware up front. Before it leaves, we hand over the data on it.
See it working before you decide
A free demo on a call: what it would do for your business, and which tools we'd connect.
2 onboarding slots left this month.